Adding a signature to your emails gives them a professional touch. Setting up your signature also saves you time since you don’t need to type in your contact details every time you send a new email. Fortunately, learning how to add an email signature in Outlook is a pretty straightforward process.
Creating a signature in Outlook is easy. For Outlook 2019, 2016, and 2010, just click on File > Options > Mail > Signatures. In Outlook 2007, go to Tools > Options > Mail Format > Signatures. There are also different steps for setting it up on the Outlook web app and on Outlook for Mac. Here are several ways to add a signature to Outlook:
Then you can use the standard editing options in the Edit Signature box to format your signature.
You can choose a font type, text size, text effects, text color, and text alignment.
You can insert a company logo, social media buttons, or other images by clicking on the Image icon. This will let you import a photo from your computer or hard drive.
You can insert a link by clicking on the Hyperlink icon (the one that looks like a globe with a chain).
You can insert a business card that you’ve set up in Outlook contacts by clicking on the Business Card icon.
In the Email Account dropdown, choose which email account you would like to associate your signature with.
In the New Messages dropdown, you can choose which email signature to attach to all new messages. Outlook will then automatically add the selected signature every time you create a new message.
In the Replies/Forwards dropdown, you can also choose which email signature to attach to emails that you reply to or forward to others.
You can then see your signature by opening a new email. If you want to insert it manually, go to Insert > Signature and choose which Signature you would like to add.
To see your signature, click on New Message. Outlook will automatically add your signature at the bottom of the message. If you want to add your signature manually, click on the ellipsis icon at the top of the pane for composing a message, then click on Insert Signature.
While Outlook is a great way to stay on top of emails and tasks, it is prone to security issues too. Learn how to strengthen your Microsoft Outlook account with these top security tips.
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