Setting an automatic “out of office” reply for your emails is very helpful when you’re going away on vacation. This vacation responder lets people who email you know that you won’t be able to reply to them immediately. Here’s how to set an out of office reply in Gmail on your computer or using the app on an iPhone or Android device.
To set up an out of office reply in Gmail on your computer, go to Settings > Settings > Vacation responder. Then select Vacation responder on, write your message, and click Save Changes.
You can also check the box next to Only send a response to people in my Contacts box. If you don’t check this box, your out of office response will be sent to anyone who sends you an email. If you’re using a Gmail account from your company or school, you also have the option to send the automatic reply only to people in your organization.
To set a vacation response in the Gmail app on your iPhone or Android device, simply go to Menu > Settings. Choose your account and go to Vacation responder. Then turn on Vacation responder, type in your message, and tap Done or Save.
You can also tap the slider next to Send only to my Contacts. This lets Gmail send an out of office reply to your contacts only. But you can skip this if you want your vacation response sent to anyone. If you’re using a Gmail account from your company or school, you also have the option to send the automatic reply only to people in your organization.
Now that you know how to set up an out of office reply in the Gmail app, check out our guide on how to organize your Gmail inbox here.
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